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This will help convince managers that future trips also will be money well spent. Format Unless you are writing a long, formal report, skip the cover and contents pages and executive summary. Introduction Start the report with an overview that states facts but does not provide support or detail.
Let the reader know what the trip was, why you were sent and the expected results. For example, you might write that you went to a trade show in California to meet with important clients, prospect new ones and check out the competition. You might write that you attended a business workshop to learn new human resources practices to help you recruit better employees, reduce turnover and develop a better benefits package.
The Body of the Report Describe what happened at the event in terms of how or if you met your goals for going there. Give specific examples of events relevant to your goals or anything that happened that will benefit your company. Summarize Use the summary to recap the highlights of the trip, including your expected benefits, whether or not you attained them or any others, the total cost for the trip, any expected financial benefit to the company and your recommendation for the future.
The more specific you can be about the benefits of your trip, the easier it is for your superiors to calculate a return on their investment. Expense Report Consider attaching your expense report to the document, rather than listing the details in the document. Include the total cost of the trip in your document, but save details, such as airfare, lodging, meals, tips, parking and other travel costs for the expense report.
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